Public Minutes
for Geant4 Steering Board Meeting, 1st September 2010
Date: Wednesday, September 1st, 2010
Time: 08:30 CEST
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Attendees
Japan - Koichi, Hisaya, Katsuya
Europe - Makoto, Gunter, Gabriele,
Marc, Sébastien, Vladimir, Michel, Pablo
US/Canada - Peter, Joseph, Dennis,
Paul
Invitees - John Allison (OB
representative), John Apostolakis (ex-spokesperson)
Excuses - Christina
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1. Regular items
·
Action items are updated.
2. Technical Forum chair and
deputy chair
· Proposal of Andreas Morsch (CERN) for the Chair and Bruce Fadeggon (UCSF) for the Deputy Chair was agreed. These
appointments take effect immediately. The term is two years and it is renewable
as stated in the Collaboration Agreement.
3. Revised process of
Spokesperson election
· Current issues and thoughts are discussed.
· Makoto proposed SB to continue discussing on issues and
proposed solutions using SB mailing list. This proposal was agreed.
o
Action – Sunanda, Paul, Peter to create proposal by the next SB
meeting and circulate
4. Process of publication review
· Dennis reported the status of the review process for MC2010
and proposal for the future conferences.
o
Action – Publication Board to create a prototype system(s) for
editing (using hypernews, indico/confluence,
and/or other) and report to SB
· Dennis also reported the list of editors for MC2010. It was
noted that same editors are in charge for the presentation slides.
o
Action – Dennis to update editor list for our record
o
Action – Publication Board to plan practice talks for fall 2010 conferences
(SNA+MC2010, CHEP2010, IEEE NSS 2010) technicality
· Dennis proposed Draft of Editor Guidelines
o
Action – All SB members to review this guideline and send comments
to Publication Board.
o
Action – Publication Board to finalize the guideline by next SB
meeting and append it to the publication regulation
5. Collaboration Meeting
· Makoto reported the message from the local organizers that
the registration should start shortly.
o
Note: it has started on Sept. 2nd.
· Invited non-G4 members: if there are no concerns, agreement
is automatic after 7 days after the circulation of the proposal to SB mailing
list; please inform Makoto who will keep track of the names of invitees.
· Koichi reported the current draft proposal of the workshop
structure.
o
Parallel session chairs are
requested to check with session scheduled at the same time in parallel to make
sure you do not need the same people.
o
Plenary session chairs will be
confirmed by Sept. 3rd.
o
Koichi and the Program Committee aim
to finalize the structure by Sept. 3rd.
· All session chairs are requested to allocate adequate time
for discussion.
· John Ap. requested additional time for architecture review
feedbacks.
o
Program Committee will check the
possibility.
6. 9.4 release
· Gabriele proposed the schedule of 9.4 release
and agreed.
· It is agreed that SB will review the at-risk deliverables at
the next SB meeting on Oct. 5th.
o
Action – All category coordinators to prepare the report on
at-risk deliverables and distribute to SB
7. Geant4 Jobs Wiki
· Joseph verbally reported the proposal of creating a Geant4
Jobs Wiki.
o
Action – Joseph to create a written proposal (including both
regulations and technicality) and report to SB.
8. AOB
o
Near future tutorials
o
Toyama, Japan, December 7-10, (open
to public, in Japanese / English)
§ Contact: Tsukasa Aso
o
Texas A&M Univ., College Station,
TX, USA, January 10-14, (open to public, in English)
§ Contact: Joseph
o
Makoto proposed the full access of
OB to SB-restricted web pages including SB meeting agenda and action items.
Proposal was agreed.
o
Next SB meeting is held at the
Collaboration Meeting
o
Tuesday, Oct. 5 – working dinner
o
Friday, Oct. 8 – 14:00-15:45
o
OB+SB joint meeting on Friday, Oct.8
– 16:00-17:15